COVER SCREEN (appears in AB/AC/AD/AE/AG/AS)

Surviving from iBis is a lookup option for the BID (which can also be free keyed, if you’ve written it down). There are also Copy Book Citation and Paste Book Citation buttons. However, this screen also contains a button called Create a New Analytic, which you can use to generate additional analytics when accessing a collection. This latter option is fastest and easiest, because it saves you the trouble of clicking New Accession and choosing the document type, country code, etc., plus it duplicates the BID entry.

If you’ve searched for the title and editor of the volume but have found neither, it can be tempting to assume that none of the analytics have been accessed. But real life is messy. Always do a title search and author/editor search for each article or chapter. Sometimes an analytic exists, but the cover has not yet been created, so you would not find the item by looking at the table of contents. This happens most often with author submissions. If you find an “orphaned” analytic, it may also derive from a different publication (that is, it may be a reprint from, or reprinted in, the collection you are working on). If indeed the “orphan” record comes from the publication on which you are working, use the drop-down menu to change it to the proper doc type, so that the Cover Screen will display. If the cover exists, look up and default the BID. If it has not, create the cover, then go back and add the BID to the analytic. If you are unable to add a BID because the record has already been indexed, leave an explanation in the Committee Note field, such as “Please attach to BID 12345.” See also DOCUMENT TYPES.