IMPRINTS SCREEN


Series (SID) and Publishers (PID) should be in the original language. If a formal English (or other) version exists, you may include it after the original, separated with a slash:

PID: Helsingin Yliopisto/University of Helsinki

Please note that, following the Chicago Manual of Style, RILM capitalizes all major elements in institution names, regardless of practice in the original language.

SID: Souborné kritické vydání děl Leoše Janáčka/Kritische Gesamtausgabe der Werke von Leoš Janáček/Complete critical edition of the works of Leoš Janáček

The imprints screen appears in the following doc types:

BC (COLLECTION)
BD (DICTIONARY)
BE (FESTSCHRIFT)
BF (REPRINT OF BM)
BG (BLOG MAIN ENTRY)
BM (BOOK/MONOGRAPH)
BP (SPECIAL ISSUE OF A PERIODICAL)
BS (SYMPOSIUM)
BT (TRANSLATION)
BX (TEXTBOOK)
CP (PROGRAM NOTES)
CR (RECORDING NOTES)
CS (COMMENTARY APART FROM AN EDITION)
CW (EDITION OF MUSIC)
DD (DOCTORAL DISSERTATION)
DM (NONDOCTORAL DISSERTATION)
EP (PODCAST)
ER (ELECTRONIC RESOURCE)
MD (TECHNICAL DRAWING OF MUSICAL INSTRUMENT)
MP (MOTION PICTURE)
MR (MUSIC RECORDING/SOUND RECORDING)
JZ (ZINE)

NB: Do not complete the imprints screen for a BS (symposium) or BE (Festschrift) published in a journal.

If there is no series, skip to the PID.

SID Series Identification number. If the work has a series, start with the series lookup. If the correct series/publisher combination is already in iBis, entering the series will also populate the PID field when you click SAVE. Use the magnifying glass icon to open a search window. If you don’t find a match straight away, use the % in front of the start of the series title to make sure we don’t already have a version that begins with an initial article. Because series are sometimes reflected in various ways, you may also want to use the % elsewhere, to substitute for any word. Example: Chant du monde will not be found, but % chant du monde finds Le chant du monde (Paris: Musée de l’Homme).

The + button at the right of Series Name field allows you to create a new series entry. See AUTHORITIES

When you begin to create a new SID or PID, if there are existing table entries in which the series title or publisher matches, you will see a message in a red box: Authority exists matching on....

This warning is designed to help reduce the number of duplicate entries in the authority tables.

To try out for yourself how this works, in http://ibis2.rilm.org/series/, click Create New. Type Music and society in Name and click Save. You will see a red warning message with four Matched ID fields, plus a warning below: No PID assigned.

To view the variants, click on each of the white “matched ID” fields. The attached PID will display in a new screen. Close each once you have viewed it.

Here are the PIDs you will see (as of April 2017):

Do not be concerned: You have not actually created a new SID yet. Simply navigate away from this screen using any of the menu buttons at top, or just click Authorities/Series again.

In your actual work, if indeed the combination of SID or PID you need does not already exist, you can override the Authority exists message by adding the PID to the series, or the new location to the PID.

Special instructions for SIDs in the CW doc type are at CW.

SN Series number. Enter if the book has been given a number in its series. To enter an SN, an SID must already be entered. If there are multiple numbers, such as a year and a series number, separate them with a comma: 2012:2. If the second number reflects a subseries, create a variant SID to reflect it, and enter only the subseries number.

Example:

SID 15024 = Johann Peter Emilius Hartmann: Udvalgte værker/Selected works/Ausgewählte Werke.

This SID applies to each of the volumes in the selected works series, part 1. The composer name is included at the beginning to disambiguate this from selected works series for other composers.

So, in this case, the series number field would read 1, 2, 3, etc., not I/1, I/2, I/3.

If you have multiple series and imprints for a given item, enter each separately. It is increasingly common that an item appears in multiple series by the same institution. It is not necessary to duplicate the ISBN or ISMN for the same institution; put it with the first imprint.

PID Publisher Identification number. Use the magnifying glass icon to open a search window. All of the search fields are active, but most of the time, you will use the Name field. If there is a department, you may want to search by that instead. For publishers with multiple locations, entering the start of the publisher and the city is often faster than looking through the list under the publisher name alone. Example: Ox in Name and New in City quickly finds Oxford University Press, New York. Use the SELECT button to default the publisher/city combination you need. You can create a new PID/City combination by clicking on the + button to the right of the Publisher Name field.

See AUTHORITIES

When you begin to create a new SID or PID, if there are existing table entries in which the series title or publisher matches, you will see a message in a red box: Authority exists matching on....

This warning is designed to help reduce the number of duplicate entries in the authority tables.

To try out for yourself how this works, in http://ibis2.rilm.org/series/, click Create New. Type Music and society in Name and click Save. You will see a red warning message with four Matched ID fields, plus a warning below: No PID assigned.

To view the variants, click on each of the white “matched ID” fields. The attached PID will display in a new screen. Close each once you have viewed it.

Here are the PIDs you will see (as of April 2017):

Do not be concerned: You have not actually created a new SID yet. Simply navigate away from this screen using any of the menu buttons at top, or just click Authorities/Series again.

In your actual work, if indeed the combination of SID or PID you need does not already exist, you can override the Authority exists message by adding the PID to the series, or the new location to the PID.

If there are multiple publishers, make multiple imprint entries, using the + (PLUS) button at the bottom of the screen. If there is a single ISBN, make sure it goes with the right publisher. It is not necessary to have an ISBN for any or every PID entry. If there are multiple ISBNs, make sure each is with the proper publisher.

Reprints, translations, or foreign editions should be accessed separately. For BMs, use doc types BF and BT, as necessary. Most other doc types stay the same, regardless of whether they are reprints or translations.

  • BM reprinted = BF
  • BM translated = BT
  • BF translated = BT
  • BT reprinted = BT
  • BC reprinted = BC
  • BE reprinted = BE
  • BP reprinted = BP
  • BS reprinted = BS
  • BX reprinted = BX
  • CW/CS/CR reprinted = CW/CS/CR
  • MP/MR/MD reprinted = MR/MR/MD

Contact your committee liaison if you have questions on how to deal with a particular situation.

Medium (Type) Leave blank if the item is published only in print. Chose other options from the drop-down menu.

Edition It is not necessary to fill this in for first editions. If the item is a reprint or later edition, choose from the drop-down menu. Leave a Committee Note if the version you need is not in the table.

Volumes Enter a number only if the work is published in two or more volumes. If the volumes themselves are accessed separately -- because they have differing titles, publication years, publishers, or because each will have analytics and thus a separate TOC – the volume number will either appear in the title (as a Roman numeral), or this information will be reflected in the series.

Briefwechsel und Tagebücher. VIII: 1860–1864

PP Pagination. Enter the number of front matter pages in lowercase Roman numerals, followed by a comma, a space, and the number of pages for the body of the book in Arabic.

  • x, 214
  • Plates = 273, [8].
  • Pagination for multiple volumes is separated with a semicolon = vii, 311; 289.
  • For a BP, pagination should be included on the Imprints screen, rather than on the Journal Citations Screen.
  • Use a hyphen, not an n-dash, in page ranges.

Year Defaulted into the imprint when you create the record. If you need to change it, see the instructions at MOVE TO.

Number Type To enter an ISBN, choose ISBN from the drop-down menu. ISMN is used for critical editions. LCCN is for Library of Congress numbers (applicable mainly, but not exclusively, to U.S. records, and generally used only when no IBSN exists). If you wish to use an LCCN number, go to http://catalog.loc.gov/ and look up the current number. A system of zeros has been applied in place of the old hyphens. While it is possible to figure these out based on a conversion table, it is much easier to simply copy the record from the catalogue.

Number ISBN or ISMN. Hardcover, paperback, electronic, or other editions go with the same imprint as long as they were published in the same year with the same publisher/city combination. The Hyphenate button will add hyphens to an ISBN. Convert will convert the ISBN to either the 13-digit form if the 10-digit is already entered, or vice versa. As of 2015, the International Center office is still generating 10-digit ISBNs, matching OCLC.

Qualifier This is a free-key field as of spring 2015. The list below covers most commonly encountered formats, including some applicable mainly to Retrospective Project records.

  • set
  • vol. 1, 2, 3, etc. (when volumes issued together have separate ISBNs)
  • alk. paper (alkaline paper)
  • acid-free paper
  • audio book
  • book (only when the book is issued as part of a set, in combination with tape/CD and/or score)
  • book & CD (if a single ISBN covers both)
  • case bound
  • CD (published with a book that has a separate ISBN)
  • CD-ROM (databases only)
  • cloth
  • comm. (commentary issued with an edition)
  • DVD
  • e-book (include the format if known: PDF e-book; EPUB e-book, etc.)
  • hbk (hardcover)
  • incorrect (not invalid, erroneous)
  • iOS app
  • large print
  • leather bound
  • pbk (paperback)
  • score
  • tape
  • video