NEW ACCESSION SCREEN

http://iBis2.rilm.org/accession/create/

This links back to MY SITE PREFERENCES, where you can set defaults for accessing. See above.

See also ACCESSION SEARCH. Once you have determined through a title and/or author search that the item you wish to enter is not already in the database, key in the proper year in RY, and use the drop-down menus to choose the Doc Type, Language, Country, Source (C for committee), and Product (A for RILM Classic = 1967 and later; R for RILM Retrospective = 1966 and earlier). Then click Create.

NB: RY is the year the item was published, or the journal issue year, if different from the current calendar year.


Document Types

Here is a complete list of doc types, with descriptions. Brief descriptions also appear in the drop-down menu with the Doc Type field on the Main Screen. Procedures for doc types with a * are described in greater detail in their own sections elsewhere in this document; click on the hotlinks to go to those sections.

AB article in a periodical treated as a book. See BP below. Use Main, Journal Citations, Book Citations, Electronic Resource, Abstracts, and Notes.

AC article in a collection. See BC and CW below. Use Main, Book Citations, Electronic Resource, Abstract and Notes.

AD article in a dictionary. See BD below.

AE article in a Festschrift. See BE below. If published as a book, use Main, Book Citations, Electronic Resource, Abstract and Notes. If published as a periodical, use Main, Book Citations, Journal Citations, Electronic Resource, Abstract and Notes.

AG article in a blog. Determined by the field Category in Journal Admin (JID).and updated automatically during export to EBSCO if you’ve used AP instead. See BG below.

AL article in a newsletter. Determined by the field Category in Journal Admin (JID).and updated automatically during export to EBSCO if you’ve used AP instead.

AM article in a magazine. Determined by the field Category in Journal Admin (JID).and updated automatically during export to EBSCO if you’ve used AP instead.

AN article in a newspaper. Determined by the field Category in Journal Admin (JID) and updated automatically during export to EBSCO if you’ve used AP instead.

AP article in a journal (the most common doc type). Use Main, Journal Citations, Electronic Resource, Abstracts, and Notes.

AS article in a symposium. See BS below. If in a book, use Main, Book Citations, Electronic Resource, Abstract and Notes. If in a periodical, use Main, Book Citations, Journal Citations, Electronic Resource, Abstract and Notes.

AW article in an edition of music. See CW below.

BC collection of essays. Note that the separate essays in the collection will be entered as ACs. Large collections of very short writings, such as newspaper criticism and correspondence do not require individual analytics. Use Main, Imprints, Electronic Resource, Sponsors, Reviews, and Notes. We now also access the editorial introduction, foreword, preface, and afterword (as ACs).

BD dictionary. Formerly accessed as BC. As of 2015, dictionaries and articles therein have their own doc types. See AD above. Access as you would a BC. Analytics (AD) are attached only in rare cases. Consult your committee liaison to discuss the specific situation.

BE Festschrift (in honor of an individual, institution, or performing organization). The separate essays are entered as AEs. If a book, use Main, Imprints, Electronic Resource, Sponsors, Reviews, and Notes. If a journal issue, use Main, Journal Citations, Electronic Resource, Sponsors, Reviews, and Notes. For Festschriften in journals, it is common that the dedicatory material does not fill the entire issue. Additional material should be accessed as APs or reviews, as necessary. BE takes precedence over BS, so if the dedicatory material was presented at a conference, use BE as the doc type and reflect the symposium information in the prefix to the table of contents. We now also access the editorial introduction, foreword, preface, and afterword (as AEs).

BF (monograph): facsimile. Used not just for true facsimiles but for any new edition of a monograph. (Second and subsequent editions of collections-- BCs, BEs, and BSs--are entered with their original doc types, not as BFs.) Use Main, Imprints, Electronic Resource, Sponsors, Reviews, and Notes.

BG blog cover record. See AG above

BM monograph. This is any book that forms a continuous whole. A book of essays by a single author should be accessed as a BC, and the individual essays entered as ACs. Use Main, Imprints, Electronic Resource, Sponsors, Reviews, and Notes.

BP special issue of a periodical. Also used for the inaugural issue of a periodical. (A special issue in honor of an individual, however, is accessed as a Festschrift: BE.) The separate articles in a BP are accessed as ABs. Use Main, Imprints, Journal Citations, Electronic Resource, Sponsors, Reviews, and Notes. It is common for themed issues to also include non-themed material. Additional material should be accessed as APs or reviews, as necessary. If a journal issue includes two or more separately themed sections, separate covers should be made. If there is no theme on the cover or table of contents, but the issue is clearly dedicated to a particular composer or topic, look in the introductory material to see if a theme is identified there, or if the material derives from a conference or should be considered a Festschrift. If not, we generally do not create a cover. We now also access the editorial introduction, foreword, preface, and afterword (as ABs).

BS symposium. Can be a book or a journal issue. The individual essays are entered as ASs. Use Main, Symposium, Imprints, Electronic Resource, Sponsors, Reviews, and Notes. Partial conference proceedings are commonly published in journals. We make BS covers for these so that the conference information can be reflected for users in a standardized and searchable form. A cover should be made even if the conference proceedings are published in full as a book. Individual articles that derive from a conference do not warrant a cover, nor does a routinely published section of selected conference papers. BS journal issues also frequently include non-conference material. Additional material should be accessed as APs or reviews, as necessary. A symposium in honor of an individual or institution should be accessed as a BE. We now also access the editorial introduction, foreword, preface, and afterword (as AS).

BT (monograph) translation. Use Main, Imprints, Electronic Resource, Sponsors, Reviews, and Notes. Translated essay collections are BCs.

BX Textbook: See BM monograph.

CP * program notes for a performance. Use Main, Imprints, Electronic Resource, Sponsors, Reviews, and Notes. Analytics are AC.

CR * recording notes. Rarely used. There must be scholarly content beyond what is ordinarily expected. No analytics. Use Main, Imprints, Sponsors, and Notes.

CS * commentary published separately from an edition (CW). Use Main, Imprints, Electronic Resource, Sponsors, Reviews, and Notes. Analytics are AC.

CW * commentary published with an edition. Use Main, Imprints, Electronic Resource, Sponsors, Reviews, and Notes. Analytics are AC.

DD doctoral dissertation. Use also for post-doctoral theses and dissertations (such as Habilitationsschriften). Use Main, Imprints, Electronic Resource, Sponsors, Reviews, and Notes (and Journal Citations if published as an issue of a periodical).

DM non-doctoral dissertation. Use Main, Imprints, Electronic Resource, Sponsors, Reviews, and Notes (and Journal Citations if published as an issue of a periodical).

EA electronic article not in a periodical, blog, or online collection, such as writings posted on a scholar’s institutional webpage or personal website. Use Main, Book Citations, Electronic Resource, Sponsors, Reviews, and Notes.

EP Electronic resource: Podcast: Use Main, Imprints, Electronic Resource, Sponsors, Reviews, and Notes.

ER * electronic resource. Generally a website or CD-ROM. Use Main, Imprints, Electronic Resource, Sponsors, Reviews, and Notes.

JZ * zine. Cover record for the zine only, not the articles in it. The abstract should describe the zine in general. Use Main, Imprints, and Notes.

MD * technical drawing of musical instrument. Use Main, Drawing, Imprints, and Notes.

MP * motion picture. Use Main, Films, Electronic Resource, Sponsors, Reviews, and Notes.

MR * sound recording. Use Main, Sound Recording, Electronic Resource, Sponsors, Reviews, and Notes.

Click Next (bottom right) after selecting the doc type.

A new page called Main will appear: a blank record with an accession number in the top left corner.


Document types specific to RILM Abstracts with Full Text (RAFT):


These document types were created for material that is not accessed in the main RILM project.

You should not use these document types. The records will not be available to regular RILM users, only to full-text subscribers. Do not change these document types if you find them in existing records.

Based on the descriptions, it may look at first glance as if some of these document types are appropriate for your use, but we have other DTs that cover these cases. See the note after each RAFT DT to find the corresponding DT(s) in the main RILM project.

AK Article in a periodical: Musical work. Never used in the main RILM project. This is for stand-alone full scores (not articles that contain scores or musical examples). Such scores are rarely accessed in the regular project. If ever you need to do so -- the most likely scenario might be a tribute work by an important composer included in a Festschrift, themed journal issue, or collection – choose the –A document type that corresponds to the collection: AB, AC, AE.

AT Advertisement: Never used in the main RILM project.

BK Periodical back matter: Never used in the main RILM project.

CB Periodical back cover: Never used in the main RILM project.

CF Periodical front cover: Never used in the main RILM project.

CQ Periodical colloquy: Never used in the main RILM project.

CT Conference report: Never used in the main RILM project. Use AP/AL/AM/AN.

ED Periodical editorial: Never used in the main RILM project. Editorial introductions in special-issue journals (BP) are AB; in collections (BC) are AC; in Festschriften (BE) are AE; and in symposia (BS) are AS. We now include include the editorial introduction, preface and/or foreword, and afterword for all types of collections.

FT Periodical front matter: Never used in the main RILM project.

GN Generic: Never used in the main RILM project.

LE Periodical correspondence: Never used in the main RILM project. A letter to the editor will generally be AP/AL/AM/AM.

NW News: Never used in the main RILM project. Newsy articles are generally AP/AL/AM/AM.

OB Obituary: Never used in the main RILM project. Use AP/AL/AM/AM. Use AE if in a memorial Festschrift.

PL Publication list: Never used in the main RILM project. This does not indicate a bibliography.

UC Course list: Never used in the main RILM project.